English For Meetings

Chapter 1

INTRODUCING

Expressions:

  • Good morning/day/afternoon/evening sir/madam.
  • Good morning/day/afternoon/evening distinguished delegates, ladies and gentlemen.
  • Would you allow me to introduce myself.
  • Please let me introduce myself.
  • I am …(name)
  • My name is … (name)
  • Could you tell me your name, please?
  • What is the name of your organization?
  • What is your position in the organization?
  • Where are you from?
  • Where do you come from?
  • What nationality are you?
  • Hello/How do you do?
  • Hello/How are you?
  • I am the delegate from … (country/organization)
  • I am the Chief delegate from … (country/organization)
  • I am the … (position) of the … (organization)
  • I am happy/glad/delighted to meet you.
  • It is nice/ It is a pleasure to meet you.
  • I am happy/glad/delighted to see you.
  • It is nice/ It is a pleasure to see you.
  • Good bye/Good night.

Listen, repeat, and practice the following dialogue with your partner.

A: Good morning.

B: Good morning.

A: Would you allow me to introduce myself. My name is Djoko Walujo.

I am the Chief delegate from Indonesia.

B: How do you do? I am Noburo Yaegashi and the Chief delegate

from the Teachers’ Association of Japan. What is your position in

the organization?

A: I am the Secretary for Development of Career Profession.

B: What is the name of your organization?

A: PGRI or the Teachers’ Association of the Republic of Indonesia.

Well, it is a pleasure to meet you.

B: it is a pleasure to meet you, too. Good bye.

Practice:

  1. Introduce yourself to someone new.
  2. Introduce yourself to the audience.

Chapter 2

DESCRIBING THE OCCUPATION

AND THE POSITION

Expressions:

  • What do you do for a living?
  • I teach/ I am a teacher.
  • Who/Which company do you work for?

I work for University of PGRI Adi Buana.

  • Where do you work?

I work in Surabaya, Indonesia.

  • What is your position in the company?

I am the vice principal.

  • What is the name of your organization?
  • What is your position in the organization?

I’m the Secretary for Career and Professional Development.

  • Which division are you in?

I’m in the career and professional development.

  • What are you responsible for?

I am responsible for managing courses or training for the members.

  • What are you in charge of?

I’m in charge of projects meeting the professional development requirements of the teaching workforce.

Listen, repeat, and practice the following dialogue with your partner.

A: Hello, Mr. Waludjo. How are you?

B: Hello, Mr. Yaegashi. I am very well, thank you. And how are you?

A: I am fine, too. You said yesterday that you are the Secretary for

Career and Professional Development. What are you responsible

for?

B: I am responsible for improving the teachers’ quality and proficiency.

I usually manage courses or training for them. What about you?

A: I am the president of the organization. By the way, do you speak

Japanese? I don’t speak English very well.

B: No, I don’t speak Japanese and I speak English a little.

Practice:

  1. a. Introduce yourself to someone new.

b. Ask about his/her occupation.

c. Ask about the name and his/her position in the organization.

d. Ask about his/her responsibilities in the organization.

  1. a. Introduce yourself to the audience.

b. Describe your position in the organization.

c. Describe your responsibilities in the organization.

Chapter 3

EXPRESSING INTENTIONS
AND EXPECTATIONS

Expressions:

  • Could you please tell me what is your intention to join this program?
  • Could you please tell me what is your expectation to join this program?
  • By joining this program, I expect that the knowledge, skills and experience acquired in the program will be beneficial for my organization, especially my division/department. This will assist the improvement of the organization and foster mutual cooperation with other international teachers’ organization.

Listen, repeat, and practice the following dialogue with your partner.

A: Could you please tell me what is your expectation to join this program?

B: By joining this program, I expect that the knowledge, skills and experience

acquired in the program will be beneficial for my organization, especially

my division/department. This will assist the improvement of the

organization and foster mutual cooperation with other international

teachers’ organization.

Practice:

a. Introduce yourself to the audience.

b. Describe your position in the organization.

c. Describe your responsibilities in the organization.

d. Describe your intention/expectation joining the program.


Chapter 4

DESCRIBING THE ORGANIZATION

Expressions:

  • Could you please tell me the structure of the organization?

The organization is mainly composed of the Officers, Executive Committee, and Members. It is divided into levels: central, provincial, municipal, branch/special branch, and sub-branch.

  • Could you please tell me the main mission/purpose of the organization?

The main purpose of the organization is to improve the teachers’ status and welfare.

  • Could you please tell me the top priorities of the organization?

The top priority of the organization is to raise the educational fund in the national budget from 9.6% to 20%.

  • Could you please tell me the next year’s action plan of the organization?

For the past two years, the organization has filed out the case against the government to the Constitutional Court to raise the educational fund in the national budget from 9.6% to 20%. The organization finally wins the case.

The organization will keep on monitoring the realization of the raise in the educational fund and to assist the implementation of the new Teacher’s Act.

  • Could you please tell me the publication released by the organization?

The organization publishes newsletter monthly and magazines yearly.

  • Could you please tell me the activities carried out by the organization that are beneficial for the society?

In connection with its mission, the organization is attempting to demand the government to raise the educational fund in the national budget up to 20 % and to assist the implementation of the new Teacher’s Act. In addition, the organization at all levels, together with other social organizations, is overcoming the illiteracy in East Java province.

Practice:

a. Introduce yourself to the audience.

b. Describe the mission of the organization.

c. Describe the top priorities of the organization.

d. Describe the next year’s action plan of the organization.

e. Describe the publication released by of the organization.

f. Describe the activities that are carried out by the organization that bring

benefits for the society.


Chapter 5

STATING PROBLEMS AND QUESTIONS

Suggested topics to discuss:

  1. How can the teachers’ union survive?
  2. How can we manage the conflicts in the union?
  3. How can we manage the union’s finance?
  4. How can we overcome the inequality of sexes in the organization and in the country?
  5. How can a woman play a role in combating HIV/AIDS?
  6. How can the union formulate the strategic plan that really meets the needs of the members and the society?
  7. How can we build up communication within the union and between the union and the society?
  8. How can the teacher’s union improve its bargaining power to the government related to issues on education?
  9. How can the union fight against the abuse of human rights in the country?
  10. How can the union cope itself with the globalization?

Expressions:

  • I would have like to speak for longer on this subject, but I’m afraid I have not got enough time. However, I would like to say a few words about the major problems that we have had this year ….
  • I would like to talk to you today about …
  • I would like to propose …
  • I am going to present the recent problems on …
  • I am going to brief you on …
  • I am going to inform you about …
  • I am going to describe …
  • Firstly/ first of all …
  • Secondly/ then/ next …
  • Thirdly/ and then we come to …
  • Finally/ lastly/ last of all/ last but not least …
  • I would be glad to answer any questions at the end of my talk.
  • If you have any questions, please feel free to interrupt.
  • To sum up, …(conclusion)
  • In conclusion, …
  • To summarize, …
  • We can conclude that …
  • That brings me to the end of my presentation
  • That completes my presentation
  • That covers all I would like to say today.
  • Thank you for your attention.
  • Thank you for listening.
  • Thank you.
  • Before we come to the end, I would like to thank you for your participation.
  • I would be glad to answer any questions now.
  • That’s a good question.
  • That’s interesting.
  • Perhaps we could deal with that later.
  • Does that answer your question?
  • Is that clear?
  • May we go on?
  • Do you mind if I ask you?
  • Do you mind telling me about …?
  • I didn’t quite understand that. Could you repeat that again, please?

Listen, repeat, and practice the following presentation

Good morning, ladies and gentlemen, It’s a pleasure to be with you today. My name’s Dwi Retnani and I’m in charge of the women empowerment of PGRI East Java in Indonesia. I would like to talk to you today about the Gender Inequality in Indonesia and the role of PGRI East Java, especially my department, in overcoming the problem. So what I intend to do is to break down this presentation into three parts: first, the inequality of the sexes and condition of the Indonesian women; second, the gender roles in transition; and finally, the strategy of the organization I propose. If you have any questions, please feel free to interrupt me, but I should also say there’ll be an opportunity to discuss the issue in more depth after my talk.

Practice:

Make a presentation on your own. Choose one of the above-mentioned suggested topics. State the problem and the organization of the presentation.

Chapter 6

EXPRESSING OPINIONS AND SUGGESTIONS:

Expressions:

  • I think …
  • In my opinion, …
  • I tend to think that …
  • I suppose that …
  • I would like to suggest …
  • I think we should …
  • I do not think that …
  • I do not suppose that …

Listen, repeat, and practice the following presentation.

Good morning, ladies and gentlemen, I am delighted to be with you today. My name’s Mashuri and I take care of the labor and welfare of PGRI East Java in Indonesia. I would like to suggest that it would be a mistake to fund only older workers in fulltime work. Accordingly, a large proportion of younger workers would be excluded from the labor market. I suppose we should recruit more younger workers and encourage them to undertake further vocational education and training.

Practice:

Choose one of the above-mentioned suggested topics. State your opinions and suggestions on the problem.

Chapter 7

LISTENING TO A PRESENTATION

Practice 1:

Complete the following passage while listening to the instructor.

The new Teacher’s Act … (1) … the Indonesian government to …(2)… sufficient resources to schools and colleges. Teachers are not only expected to teach students and …(3)… curriculum, but also required to attend a whole …(4)…of administrative tasks that aim to develop in students a set of knowledge, skills, and …(5)… which will prepare them for success in a world which is complex and …(6)… changing.

Practice 2:

Complete the following table while listening to the instructor.

No

Questions

Answers

1

What is the topic?

2

According to the Howard Government, the legislation needs to be changed because…

a.

b.

c.

3

What is the reaction of the major unions?

4

The arguments proposed by the unions are …

5

What is the suggestion to the problem proposed by the unions?

The Listening Scripts

Practice 2:

John Howard’s Government is now preparing some changes in the legislation of industrial relations. The have brought up some arguments why it needs to be changed. First of all, the legislation shall adjust the structural transformation of the Australian economy. Secondly, the industrial relations is the most pressing economic issue in the country that urges the government to find the quick and best solution. Last but not least, the changes will create more jobs, increase productivity and wages.

These changes have raised reactions from the major unions, such as the Liberals, the Education Union, the Nurses union, etc. They argued that the changes will limit the rights of every Australian employee, allow unfair dismissal, and promote individual contracting that destroy collective bargaining and lower the minimum wages.

Opinion polling shows that many people, including non-unionists, expect unions to fight hard for their rights against the new law which will disadvantage their members. Union and non-union workers strongly oppose individual contracts. The unions will fight with determination, discipline, and endurance and not let the new law is passed. Their campaign is to make the Government think again and take their argument to the High Court to test the validity of the law.



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